Employment Opportunities

POSITION: CITY CLERK

SUPERVISON: MAYOR

FLSA STATUS: EXEMPT

SUMMARY OF POSITION:

This position performs clerical functions for the Mayor and City Council, maintains all City documents in accordance with the Georgia Retention Schedule for Local Government Records, responds to all records requests under the Georgia Open Records Act, attests the Mayor’s signature on legal documents, serves as the City’s archivist and custodian of the City Seal, Charter and Code of Ordinances. In addition, the Clerk attends all City Council meeting as well as prepares the agenda, agenda packets and public notices for those and other public meetings.

Additional duties may include supervising subordinate staff, ensuring quality customer service, assisting the Finance Director with revenue collection, budget preparation, payroll, accounts payable/ receivable, procurement, office management and serving as a co-signer to City checks.

Primary clerical responsibilities will be performed independently under the general supervision of the Mayor/ City Administrator. All job functions related to finance will be performed under the general supervision of the Finance Director.

ESSENTIAL RESPONSIBILITIES, KNOWLEDGE AND SKILLS

• Manages the City’s documents, archives, resolutions and ordinances in accordance with state law.

• Prepares for and manages the functions of all City Council meetings

• Prepares agendas and coordinates the assembly and dissemination of agenda packets for all Council meetings.

• Attends all regular and special called meetings of the Mayor and Council and records actions in accordance with state law and parliamentary procedures.

• Prepares and post notices of public meetings and hearings and notifies news media of scheduled meetings.

• Prepares a summary of motions for regular and special called meetings of the Mayor and Council within two business days after the held meeting.

• Assists the City Attorney in the research and drafting of resolutions and ordinances.

• Coordinates with Municode, City Attorney and City Planner to keep Code of Ordinances and archived meeting minutes and agendas updated.

• Ability to comprehend, interpret and explain adopted codes, ordinances and policies that relate to City operations and programs.

• Maintain thorough knowledge of Open Records/ Meeting Act, Local Government Record Retention Schedule and other applicable laws.

• Ability to plan, assign, supervise and review the work of subordinate staff.

• Ability to prepare clear and concise reports.

• Ability to establish and maintain effective working relationships with employees, supervisors, elected officials and the general public.

• Maintain considerable skill in operating computer systems, business applications, applicable software and recording devices.

• Maintain considerable skill in oral and written communication as well as interpersonal relationships.

• Knowledge of standard policies, procedures, programs and services in municipal or local government.

• Ability to manage multiple items at the same time, prioritize tasks, and meet recurring and period time constraints.

• Ability to produce regular reports (both oral and written) on work activities.

• Ability to manage stressful situations.

• Ability to research and analyze detailed information, records and statistical information.

• Perform other related work as required by Mayor/ City Administrator and Finance Director.

EDUCATION/ CERTIFICATION AND OTHER REQUIREMENTS

• Must have a bachelor’s degree in business, public administration or a related field from an accredited university.

• Must have at least five (5) years of progressively responsible experience in municipal government administration, including considerable skill as a supervisor (any equivalent combination of education and experience is acceptable).

• Must have Municipal Clerk certification or ability to obtain certification within two (2) years of being hired

• Must be a certified notary public or be able to obtain certification within a reasonable timeframe following appointment.

• Must attend seminars and other workshops related to clerk duties and responsibilities.

• Must have a valid Georgia Driver’s License

• Must be bondable and able to pass a drug test and thorough background check.

PREFERED EDUCATION/ SKILLS

• Fluency or sound working knowledge of a second language preferably Spanish or an Asian dialect.

• Masters degree in business or public administration or related field.

• Knowledge of government finance, human resources, risk management and purchasing practices in local government.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SECTIONAL GUIDELINES

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is therefore subject to change by the employer as the needs of the employer and requirements of the job change.

AT-WILL EMPLOYMENT:

This classification specification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Employment with the City of Doraville is at-will in accordance with Georgia law.

EQUAL OPPORTUNITY EMPLOYER:

The City of Doraville is an EQUAL OPPORTUNITY EMPLOYER, and does not discriminate against employees or applicants for employment because of race, color, religion, gender, age, national origin, genetic information, handicap, sexual orientation, sexual preference, gender identity or expression, or political affiliation.

This position will remain open until February 24, 2012 (4:30 PM). To apply, please mail, fax or email a cover letter, resume and at least three professional references to:

City of Doraville

3725 Park Avenue

Doraville, Georgia 30340

(770) 936-3862 (fax)

Attn: Sandra Bryant, Assistant City Clerk

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